Degree Audit Templates Update Protocol

The Office of the University Registrar's Degree Audit staff maintains degree audit templates for all undergraduate majors, many minors, certificates, dual degree programs, and some graduate and professional programs.

The degree audit templates must match the program requirements as published in the catalog. This ensures that when a degree audit is run for a specific student, the student's academic record is matched against the appropriate requirements, to create an accurate degree audit report.

Typically, degree audit templates are revised and updated once a year, starting after the catalog update cycle for the next academic year closes (May 1st or thereabouts) and through summer.

Sometimes, advisors, students, and others, notice issues that require changes during other times of the year. The staff applies the following rubric, to ensure students are not disadvantaged by administrative oversights/errors, to maximize parity between the published program requirements, and to ensure limited staff resources are not misallocated to a year-round revision process.

  • Errors/Omissions
    OK. Fix as per catalog.
  • Emerging External Mandate (governmental, accrediting, etc.)
    OK. Modify to meet need.
  • Programs that follow calendar year rather than academic year (start in January)
    Revision cycle off-set by six months.
  • Degree Audit Redesign Project
    OK. From time to time certain degree audits are completely redesigned (layout, overall appearance, etc.).
  • Add courses to a list of options when the catalog does not have a course list (e.g., advisor approved electives and CV_ENG Electives for Civil Engineering degree).
    All electives OK.
  • Add courses to a list of options when the catalog has a course list (e.g., additional Management Courses for Management emphasis).
    Follow generic process below.
  • Substitute one course requirement for another when new course is available (e.g., ATHTRN 4800 for NEP 4200 for Athletic Training: ATHTRN 4800 first offered SP2018).
    Requirement change. OK if continue to accept old course (follow generic process below), not OK if not continuing to accept old course.
  • Add new courses that were previously topics courses to a list of options (e.g., MANGMT 3900 to MANGMT 4201 for Management emphasis; MANGMT 3900 first offered in SP2018).
    If approved so late that catalog could not be updated, follow generic process below. Else, add to catalog going forward only.
  • Add brand new course.
    If approved so late that catalog could not be updated, follow generic process below. Else, add to catalog going forward only.
  • Delete courses from a list of options when the catalog does not have a course list (e.g., advisor approved electives and CV_ENG Electives for Civil Engineering degree).
    No, update only going forward. Old versions will continue to include it and those versions will be offline after 10 years.
  • Delete courses from a list of options when the catalog has a course list (e.g., additional Management Courses for Management emphasis).
    No, update only going forward. Old versions will continue to include it and those versions will be offline after 10 years.

Generic Process

Requester (AU/Department) must make the change to the catalog during the next revision cycle.

If requester expects many students under prior catalogs to take this class going forward, then add it to prior degree audit versions with an effective date of the catalog update. If many students took this class already, and requester wants to make en masse exceptions so that the class applies into past degree audit versions, on a case-by-case basis, a decision is made whether to create batch exceptions (example: MATH 1050). Written approval from appropriate level required (Vice-provost for Undergraduate Studies, etc.).

If few students are affected, the students' catalog year in myZou can be changed to a subsequent term, to match a version of the degree audit, which includes the new requirements as outlined in the catalog, or advisors can enter exceptions in myDegreePlanner for each affected student.

Questions?

If you have additional questions concerning updates to degree audit templates in your area, please email degreeaudit@missouri.edu.