University Registrar

Whenever students cannot be assigned a grade at the end of a course in which they have been enrolled because their work is for good reason incomplete, the instructor will postpone the grades, reporting I grades to the University Registrar.

An I grade may be assigned only when:

1. The completed portion of the student’s work in the course is of passing quality and
2. There is such evidence of hardship as to make it unjust to hold the student to the limits previously fixed for the completion of the work.

Each department of the schools and colleges maintains a record of I grades in courses of that department. (Exemptions are made for research courses and problems courses related to research assignments.) This record, on a specially designated form completed by the instructor at the time the I grade is awarded, will include:

• The name of the student
• The course number, title and credits
• Semester and year of enrollment
• The signature of the instructor
• A brief statement of the reason for delaying the grade
• An adequate guide for the removal of the I grade along with a suggested final grade in the event of the departure or extended absence of the instructor from the campus

A copy of the form will accompany the grade report to the Office of the University Registrar, which will in turn notify the appropriate dean.

An undergraduate student who receives an I grade must complete the course requirements either (1) within one year from the date it was recorded (unless the course is numbered 4950-4959 or 4995), or (2) before the date of graduation (whichever comes first). When an incomplete is satisfactorily resolved, the faculty member responsible for the grade change will notify the registrar of the revised grade. Otherwise, the registrar will remove the I and record a grade of F in classes graded A-F for a grade of U in classes graded S/U. Any student planning to graduate with an unresolved I grade should be aware that translation to an F could drop the GPA below requirements for graduation. As with any academic deficiency, the low GPA would delay the student's graduation until all requirements for graduation are met. When the incomplete work is accomplished, proper notification of the grade to be assigned will be provided to the University Registrar and the student.

Note:

• A grade of I is not figured into the grade point average.
• Students should not re-enroll in a course for which they have been assigned a grade of I.
• For further information, see the Faculty Handbook, Academic Regulations.
• Exceptions to unresolved incomplete grades changing to an F are as follows:
  • Courses taken for graduate level credit
  • Courses taken prior to fall 2003
  • Undergraduate research, honors research or problems courses
    that are approved for multiple terms of continuous research
• Questions may be directed to the Office of the University Registrar-Records, 573-882-4249.